Google Drive Tips for Efficiency (2021)
www.google.com/drive
By doing this you get to stay the first document in your own drive where it's nice and arranged and your teammates once they make changes within the shortcut, it will actually reflect in the original file.
This is far more productive than creating a replica of the meeting notes and sharing that new document or move the whole file over and risk forgetting where you set it. Also, if the shortcut gets somehow deleted, the original document remains untouched.
Number One:
One
of my biggest fears is for you to encounter an annoying issue and not be ready
to find that perfect function or feature that would have helped you solve it in
just a few seconds. So together let's make the productivity spirits, Ollie,
Matt and Thomas are proud. Google Drive productivity tip
Number Two:
Search your Google Drive straight from your browser's address bar. If you
would like to open a file or document during a hurry, rather than getting to
drive, expecting it to load and using the search bar here, you can simply press
Command + T to open up a new tab, start typing in drive, press tab and start
searching for the file. If you don't have this enabled by default, you actually
want to start by going to your Google Chrome settings, search engine, manage
search engines, at Google Drive in the first field type in the drive for the second
field and input this search string is drive.google.com. Pro tip you can
actually do the particular same thing with Google search and YouTube, and I
guess Amazon as well, but I don't know why anyone would ever use that platform
when clearly Google Shopping is just such a superior product. What? People
don't know about Google Shopping? Amazon’s number one in the world? Does Sundar
know about this?
Number Three:
Using the search within the function to quickly identify the correct file
even if you have multiple ones with the exact same name. For example, you've
got multiple files named notes in multiple folders, right? If you are a
student, you would possibly have notes for various classes. If you are a
working professional, you'll have notes, data files for various projects and
campaigns. So what you can do is instead of using a search bar, go to the
folder that you know the notes folder is in, right click and click search
within this folder. Now you'll type the name of the file and it'll only return
the file within that folder. So you don't have to open up multiple files to
double check you have the right document. Staying with a search feature here,
this is Google Drive, after all, is productivity tip
Number Four:
Using advanced search in Google Drive to form up for our failing memory.
So there are tons of times where I do not remember the precise title of a
document or file, but I do remember the format PDF, Google Sheets, Google
Slides, and who shared it with me the product group, the sales team. When that
happens, click on the dropdown arrow to open up advanced
search in Google Drive. Choose the file format I commit it to memory to be,
photos during this case, the owner I feel I uploaded this one. And make a guess
on the title of the document. Embarrassing I remember it was pretty
embarrassing.
Number Five:
Pulling out the texts from PDFs and photos. So I'm a product marketer and
that I do tons of marketing research and competitor analysis. Let’s say I
encounter this which I post on Facebook with some pretty good insights. What I
might do is literally right-click, open with Google docs. Google Drive will
help me generate a new document with the original screenshot up top and all the
text down below that I can just simply start editing and send to my team and
pass it off as my own.
Number Six:
Google Drive function to remain productive at work or at college enable
offline sync. So I'm pretty surprised this is not enabled by default but what
you want to do is press T or go to your settings, click on settings. And in this
offline section here, click to enable your offline sync. I find this to be a
lifesaver when I'm on the road because I don't have access to Wi-Fi when I'm on
the plane or in a car, but I still got to often prepare a pitch deck or
updated tricks when I'm traveling. This basically allows me to work completely
offline and everything gets instantaneously updated when I connect back to the
internet. Google Drive tip and trick.
Number Seven:
Three keyboard shortcuts I use the most when I'm working.
The first one being the N Shortcut N for Nancy, to rename a folder or file. This
comes inaccessible when I want to organize or reorganize my Google Drive as
new projects come in. Instead of right clicking on a folder and clicking rename
here, I will simply select it and then press N to quickly rename it. If I would
like this pinned on top I’ll simply type open bracket, 01, okay and jumps to
the highest.
The second keyboard is actually two combinations. Usually, we're working with the items view in the center location, but if I wanted to jump over to the navigation panel here I can type G and N to jump over. Let’s say I open the recent files by pressing ENTER. I can type again, G and L to Google drive tips and tricks for all over to the center section. I could move around with the arrows key press N to rename a folder and press ENTER to open the file.
The
third shortcut is to open the keyboard shortcut cheat sheet itself, I can do that by pressing Command forward slash, and this reminds me of
some of the other important keyboard shortcuts. If you would like videos on
Google Docs, Sheets, and Slides also because they're actually tons of cool
belongings you can do to extend your positivity with those tools.
The last two tips are exactly for the Google Drive App on your smartphone. So Google Drive, mobile hack.
Number Eight:
Change the defaulting apps use to open links and files from your phone.
Within the drive App, you can go to settings, default apps and you get to
choose your default browser, email service provider, maps, navigation,
calendar. And this is all up to you. For example, I do know that Apple Maps
might work better in some areas than others. So I might have that checked when
I travel. Last but not least. Google Drive productivity tip.
Number Nine:
Intentional about the files and folders that you star and
therefore have quick access to. Even as a Google Drive computer user, I only
have two things starred on here.
The
first being my YouTube videos folder. So I can quickly go in, access and
download the video thumbnails to share on my social media accounts.
The
second thing is my daily workout routine tracker which I would pull up every
time I'm at the gym to track the weight that I'm using. The point here is that
I see a lot of people starring everything they think is important but never
use. So if you star everything, nothing is starred, right? So first observe the
files and documents you need to use on the go and star those only, right? And
if you find yourself not using a starred document for over a week, unstar it
nothing bad is going to happen.
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